Keep your operations smooth without getting stuck in the weeds.
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You’re the expert at what you do — whether you're running a mobile cleaning company, HVAC crew, organizing service, or wellness practice. But the admin work? That’s what’s eating your time. Our VA support is built to keep your operations running without you needing to micro-manage.
You dont need another job. You need the right help
Running a service business isn’t just about showing up and doing great work. It’s managing messages, schedules, invoices, follow-ups, and a hundred small fires that pull you away from what actually makes you money.
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At Virtual Synergy, we partner with service-based founders who want structure, stability, and space to breathe — all without losing the personal touch that built their business in the first place.
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Running a service company means the work never stops — calls come in, schedules shift, clients need reminders, and the back office can take over your whole day. That’s where our team steps in.
Here’s what we take off your plate:​
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Client communication → Messages, scheduling, and reschedules handled without the back-and-forth.
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Follow-ups that matter → Quotes, invoices, and service reminders sent on time, every time.
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Inbox + calendar management → Organized, prioritized, and never slipping through the cracks.
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Back-office support → The daily admin that keeps operations running smoothly.
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Content & marketing support → From posting updates to managing reviews, we help you stay visible while staying consistent.
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Personal calendar support → Because your time outside of work matters, too.
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We don’t just check tasks off a list. We keep your business — and your life — moving forward without the constant interruptions.
What This Looks Like in Action
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A client requests a reschedule — it’s updated on the calendar the same day, and your team is notified without you lifting a finger.
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Quotes don’t sit forgotten. We follow up during business hours so nothing falls through the cracks.
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Your inbox is sorted and flagged so you only see what requires your attention.
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Service reminders go out on schedule, keeping your calendar booked and your clients cared for.
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While you’re out serving clients, the back office keeps moving — billing, scheduling, and communication handled.
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Your business runs smoother and more professionally — without you stuck in the admin grind.
Virtual Assistant Packages
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Essentials – $450/month
10 hours/month of VA support
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Perfect for business owners who still want to stay in the loop but need immediate relief from the constant communication and scheduling grind.
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What 10 hours of Support looks like:
– Phone calls, Appointment scheduling and client reschedules
– Service reminders and basic follow-ups
– Light inbox and calendar management
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You stay available for your team and your clients — without being buried in busywork.
Plus – $875/month
20 hours/month of VA support
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Designed for those ready to delegate more confidently. You’ll have a VA who’s trained to step into your business and take on key client-facing and behind-the-scenes tasks
What 20 hours of support looks like. Includes everything in Essentials, plus:
– Quote and invoice follow-ups
– More in-depth inbox management
– Help coordinating logistics and dispatch
– Tracking customer communication and responses
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Reliable, trained help that keeps things moving while you stay focused on the work that grows your business.
Pro – $1,700/month
40 hours/month of VA support
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Ideal for growing service-based businesses that need a consistent support system. Your VA becomes an extension of your business — handling day-to-day admin with care and consistency.
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What 40 hours of support looks like. Includes everything in Plus, plus:
– Full client communication support
– Weekly admin and operations tasks
– Calendar planning, lead response, and CRM updates
– Back-office project support with task tracking
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You focus on your customers and services. We’ll keep your backend humming.
Why Clients Choose Us
This isn’t just delegation — it’s reliable support built for your kind of business.
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“I didn’t realize how much time I was wasting on admin until Virtual Synergy stepped in. Now our bookings, follow-ups, and emails are handled — and I can actually focus on running my company.”
— Carlos R., Owner of Home Cleaning Co
Support That Fits the Way You Work
We’re not just here to manage your calendar — we’re here to keep your business running. From dispatch and quotes to inboxes and follow-ups, our VAs handle the day-to-day so you don’t have to do it all yourself.
We Think Like Problem-Solvers, Not Just Task-Takers
We don’t sit around waiting for instructions. Once we understand how your business runs, we find the gaps and handle what’s slowing you down — often before you even ask​​​​​
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We Offer Real Solutions — Not Just a Helping Hand
Need a better way to follow up with clients? Want your team calendar actually updated?
We bring structure and ideas that make things smoother without making it more complicated.
We Adjust
to You
We don’t expect you to change how you run your business. Our VAs learn your systems, adapt to your style, and support you in the way you already work. No fancy platforms required.
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We Grow
With You
Whether this is your first time bringing someone on or you're adding support to a growing team, our role expands as your needs do.
— we’re in it for the long haul.​​​
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